Executive Assistant to Chief Executive Officer Job at Reprime Group, Postville, IA

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  • Reprime Group
  • Postville, IA

Job Description

Role Overview

We are hiring a highly organized and proactive Personal Assistant to support executive leadership. This role focuses on administrative execution, communication management, and operational organization. You will play a key role in keeping workflows clean, priorities clear, and nothing overlooked.

You will function as a trusted gatekeeper and coordinator, enabling leadership to stay focused on strategy, deal execution, and growth.

Key Responsibilities

Email & Communication Management

  • Monitor and organize inboxes
  • Identify and flag priority messages
  • Draft and send routine responses as directed
  • Label, file, and archive important conversations

File & Document Management

  • Organize Google Drive and shared folders
  • Upload, rename, and process documents (PDFs, OMs, LOIs, etc.)
  • Maintain clear and logical document structures for easy access

WhatsApp & Messaging Oversight

  • Monitor WhatsApp and messaging channels as instructed
  • Organize conversations and surface time-sensitive items
  • Ensure critical messages are not missed

Inbound Calls & Coordination

  • Answer or screen inbound broker and partner calls
  • Take detailed notes and route information appropriately
  • Schedule follow-ups when required

Calendar Management

  • Manage Google Calendar
  • Schedule calls, meetings, and reminders
  • Coordinate availability and prevent scheduling conflicts

Market Research Support (as needed)

  • Assist with basic market or property research
  • Compile broker, asset, or market-related information
  • Summarize findings clearly for leadership review

Qualifications

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role
  • Strong written and verbal communication skills
  • Highly organized with strong attention to detail
  • Comfortable handling confidential and sensitive information
  • Tech-savvy with Google Workspace, email, and messaging platforms
  • Able to prioritize independently and manage multiple tasks

Experience in real estate, finance, or a fast-paced business environment is a plus, but not required.

What We’re Looking For

  • Someone proactive who anticipates needs before being asked
  • A strong communicator who can separate signal from noise
  • A problem-solver who takes ownership and follows through
  • Someone comfortable working closely with executive leadership in a dynamic environment

Job Tags

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